How to automatically sync documents across Gmail, Drive, Dropbox, Slack, and Zoom without manual file management

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Polyfile

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Polyfile is the automation tool built for document workflows — with search and organization included. Small businesses often manage files across apps like Gmail, Drive, Dropbox, Slack, Zoom without a central place. A daily task like entering invoice data from an email into accounting software — or even a simple search — becomes a chore and is still done manually. Polyfile solves it connecting 20+ apps so teams can search, organize, and automate document workflows without code or expensive technical setup.

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What to expect from an ideal product

1. Polyfile connects all your apps like Gmail, Drive, Dropbox, Slack, and Zoom in one place so files move between them without you having to download and upload manually
2. When you save a document in one app, Polyfile can automatically copy it to your other apps or folders based on rules you set up once
3. The built-in search lets you find any document across all your connected apps from one search bar instead of checking each app separately
4. You can create workflows that trigger actions when files are added or changed, like automatically moving email attachments to specific Drive folders or sharing Zoom recordings to Slack channels
5. Everything happens in the background without coding or technical setup, so your team spends time on real work instead of moving files around